Guild Expansion Readiness Program: Difference between revisions

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[[Category:Expansion|1]]
[[Category:Expansion]]


[[File:Gerp_Lady.gif|right|This lady know how to GERP.]]
{{fmbox
AIE has been growing and changing for some time now. We started out as a WoW
|nocat=true
guild created by the hosts, fans and friends of the podcasts The Instance,
| type  = editnotice
ELR, Buzz Out Loud and Jawbone Radio. Since that initial small guild was
| text = The complete list of games that are currently flowing through the GERP pipeline, and those which have in the past, can be found on the [[GERP Status]] page.
formed, AIE has grown into a community that extends beyond a single game.
}}


We have expanded into many games; including EVE Online, Rift, and Star Wars:
= Phases =
the Old Republic.  As we expand the scope of AIE's community, we realize that
the current officers and council members are limited in their ability to
investigate and evaluate new games.  We also don't want to constrain the games
we enter to only the games that officers in current games are interested in
and have the time to assume officer responsibilities for. 


So we present to you all the basic framework for how AIE will investigate,
== Discovery ==
examine, bootstrap, and staff a new or untried game universe. It involves
several phases, each of which may lead to nothing, or may set the stage for expanding into the next level.


Remember, these are guidelines and may differ slightly depending on the situation or what the game allows/requires us to do.
[[File:Civ5 Library.png|right|120px|borderless]]


Information is collected about the game and community interest is gauged by the [[GERP Team]].  The GERP Team is only responsible for evaluating community interest in the game and selecting the director, efforts to build interest or rally support must come from the general membership.


== Discovery Phase ==
=== Activity ===


[[File:Civ5 Library.png|left|120px|border]]
* Discussion about the game should be posted in the [http://forum.myextralife.com/forum/52-imperium-l%C5%ABd%C4%AB/ Imperium Lūdī].
* Suggestions for entry into the game may be sent to the [[GERP Team]].
* The [[GERP Team]] begins internal nomination and selection of the game director.
* The [[GERP Team]] assigns one or more advisers (known as champions) who will work with the new game director through the rest of the process.


This phase is the information-gathering phase for games that are in development.  The council has little involvement at this point, we rely upon the community to find interesting new games and determine what level of interest the games will maintain.  This phase may last a long time since some games are a long time in development.
=== Completion ===


=== What happens ===
* Game director has been selected by the GERP Team and approved by the AIE Council.


* Through forums discussions and polls in the [http://forum.myextralife.com/forum/52-imperium-ludi/ Imperium Lūdī board] we see if there is enough interest in the community to go for it.
== Expedition ==
* The game is listed on the [[GERP Status]] page to track it through the process.


[[File:Civ5 Scout.png|right|120px|borderless]]


== Expedition Phase ==
The Expedition phase is the period during which preparations are made for launch of the guild.  The new game director will build her or his leadership team and will determine which parameters will best meet the needs of the AIE community (realm, faction, PvE/PvP, etc.)
{|
| [[File:Civ5 Scout.png|left|120px|border]]
|This happens when there’s “major availability” of the game. This may be open beta or when the game is released... basically when most anyone that is motivated to play it, can.  This phase may also last a long or short time, based on the developer’s schedule. Ideally, we would like it to be about a month.


=== Entry Criteria ===
=== Activity ===
* One or more of the groups that have formed during the discovery phase send an e-mail message to [mailto:council@aie-universal.net council@aie-universal.net] with a '''brief''' description of the game milestones (open beta, early access, planned release, etc.) and stating that they wish to set up an expedition.
* The game must be consistent with the culture and policies of Alea Iacta Est.
|}
=== What happens ===


* A sub-forum will be added to the [http://forum.myextralife.com/forum/52-imperium-ludi/ Imperium Lūdī board]. This board will be shared by all expedition groups in the game.
* A new forum is created for the game in the [http://forum.myextralife.com/forum/52-imperium-l%C5%ABd%C4%AB/ Imperium Lūdī].
* At this point it is just AIE people playing the game, the expedition groups are not official AIE guilds, clans, or corporations.
* The game director selects the starting officer corps for the game.  All officers must be approved by the AIE Council.
* The expedition chooses whatever servers or factions it wishes to explore.  We encourage different expeditions to try different options and compare the experiences they have.
* Parameters such as faction and realm are decided upon by the game director and game officers.
* [[UMAMI]] integration development begins.


=== Participation ===
=== Completion ===


'''The decisions made in this phase will not necessarily carry over to later phases. If re-rolling your character on a different server or as a different faction is not something you are readily willing to do, we highly recommend that you wait until the game has entered the [[#Settlement Phase|Settlement Phase]] before participating.'''
* Game has entered general availability.
* The guild has been created in-game.
* A process for joining the guild has been published.
* A policy, based upon the [[Unified Policy]] has been approved by the AIE Council and published.


== Settlement Phase ==
== Settlement ==
{|
|[[File:Civ5 Settler.png|left|120px|border]]


| In this phase, the official AIE presence is established in the game with an acting settlement leader. This phase is expected to last several months as the game moves beyond the initial honeymoon period and our guild infrastructure is established. The settlement leader and his or her team are responsible for the in-game ramp-up: getting the guild going, inviting people, etc.
[[File:Civ5 Settler.png|right|120px|borderless]]


=== Entry Criteria ===
The population of the guild begins!
* The settlement phase should start shortly before the game goes into general availability, when any guild establishment is permanent.
* Any expedition interested in settling the official AIE presence should provide impressions of the game to the [mailto:council@aie-universal.net AIE Council]. The expedition leader should identify the justification for settling the game and the significant choices with respect to the establishment, such as faction(s) and server.  The letter should also outline any significant challenges that are anticipated.
* The AIE Council takes this information and recommendations and makes the decision of whether to settle the game and who the settlement leader will be.
|}
=== What Happens ===


* The settlement leader documents the characteristics of the AIE presence in the game.  This should include all server, faction, and rank details.
The game must be in '''open beta''' or '''general availability''' at this point.
* The game is incorporated into UMAMI.
* The expedition forum board is relocated as a sub-forum of the AIE board.  The sub-forum structure is decided upon and implemented.
* Recruiting and building the guild.
* Anyone interested in becoming game director (guild leader) can submit their Letter of Intent via e-mail to [mailto:council@aie-universal.net the AIE Council] (Suggested format for the letter is below.)
* Periodically, the AIE Council meets with the game team (settlement leader & officers) to discuss the settlement progress and identify any settlement issues.
* The settlement leader and the council decide upon a date for the delivery of a final settlement report.  This report is a brief summation of the success of the settlement and the outstanding issues that must be considered as the AIE guild moves to the domain phase.


== Domain Phase ==
=== Activity ===
{|
|[[File:Civ5 Palace.png|left|120px|border]]


|The guild is considered an official, mature AIE guild in the game with established guild management procedures and officers.
* An ad hoc member tracking system may be used if UMAMI integration has not been completed..
* Guild settings, policies, and processes are tuned.


=== Entry Criteria ===
=== Completion ===
* The AIE Council considers the Letters of Intent that have been submitted and the advice of the settlement leader.  A domain leader is selected by the council.
|}


=== What Happens ===
* [[UMAMI]] integration has been completed.
* The new game director selects her initial set of officers from the settlement officers.
* The subforum has been promoted out of the [http://forum.myextralife.com/forum/52-imperium-l%C5%ABd%C4%AB/ Imperium Lūdī].
* The new game director and team publishes the official game policies from the settlement draft.
* Continue recruiting and building the guild.


== Recommended “Letter of Intent” Content ==
== Domain ==
Here are some items you should include:
 
*   Name, forum.myextralife.com ID and any other names you are known by in the community.
[[File:Civ5 Palace.png|right|120px|borderless]]
*    Your interest in the game.
 
*   Your background in gaming and the AIE community.
The game guild becomes a full-fledged division of AIE. 
*    Your thoughts on how the guild structure would be set up under your leadership.
 
*   How you plan on forming of a leadership team and their relationship to the community.
=== Activity ===
*    Your thoughts on how to handle disciplinary issues.
 
*    Ideas on how this new game can add to the rest of the AIE family--for example, opportunities for interacting and “cross-pollination”.
* Members are requested to register in [[UMAMI]] within some reasonable period of time to track membership or the data from the ad hoc tracking system is imported into [[UMAMI]].
*    Anything else you care to say to impress us :)
 
= Timeline =
 
The amount of time that it takes to progress through the phases will be different for every game.  However the timeline will be governed by the following constraints.
 
* Settlement may not begin until the game is in the general availability phase. This is the point where anyone can join with no restrictions other than purchase or subscription within a geographical region.  An open beta period will be considered general availability.
* Access permitting, the Discovery and Expedition phases should be conducted during pre-beta or closed beta for new games.
 
 
 
[[File:GERP_2.0.png|frame|center|A visual representation of the GERP phases.]]

Latest revision as of 02:05, 11 April 2014


The complete list of games that are currently flowing through the GERP pipeline, and those which have in the past, can be found on the GERP Status page.

Phases

Discovery

borderless

Information is collected about the game and community interest is gauged by the GERP Team. The GERP Team is only responsible for evaluating community interest in the game and selecting the director, efforts to build interest or rally support must come from the general membership.

Activity

  • Discussion about the game should be posted in the Imperium Lūdī.
  • Suggestions for entry into the game may be sent to the GERP Team.
  • The GERP Team begins internal nomination and selection of the game director.
  • The GERP Team assigns one or more advisers (known as champions) who will work with the new game director through the rest of the process.

Completion

  • Game director has been selected by the GERP Team and approved by the AIE Council.

Expedition

borderless

The Expedition phase is the period during which preparations are made for launch of the guild. The new game director will build her or his leadership team and will determine which parameters will best meet the needs of the AIE community (realm, faction, PvE/PvP, etc.)

Activity

  • A new forum is created for the game in the Imperium Lūdī.
  • The game director selects the starting officer corps for the game. All officers must be approved by the AIE Council.
  • Parameters such as faction and realm are decided upon by the game director and game officers.
  • UMAMI integration development begins.

Completion

  • Game has entered general availability.
  • The guild has been created in-game.
  • A process for joining the guild has been published.
  • A policy, based upon the Unified Policy has been approved by the AIE Council and published.

Settlement

borderless

The population of the guild begins!

The game must be in open beta or general availability at this point.

Activity

  • An ad hoc member tracking system may be used if UMAMI integration has not been completed..
  • Guild settings, policies, and processes are tuned.

Completion

Domain

borderless

The game guild becomes a full-fledged division of AIE.

Activity

  • Members are requested to register in UMAMI within some reasonable period of time to track membership or the data from the ad hoc tracking system is imported into UMAMI.

Timeline

The amount of time that it takes to progress through the phases will be different for every game. However the timeline will be governed by the following constraints.

  • Settlement may not begin until the game is in the general availability phase. This is the point where anyone can join with no restrictions other than purchase or subscription within a geographical region. An open beta period will be considered general availability.
  • Access permitting, the Discovery and Expedition phases should be conducted during pre-beta or closed beta for new games.


A visual representation of the GERP phases.
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